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Colorado Clinical Guidelines Collaborative (CCGC) currently has the following job opportunities available.

The Colorado Clinical Guidelines Collaborative (CCGC) is a unique non-profit coalition of health plans, physicians, hospitals, employers, government agencies, quality improvement organizations, and other entities working together to reduce fragmentation, and implement systems and processes, using evidence-based clinical guidelines, to improve healthcare in Colorado.

Tobacco Project Manager

GENERAL STATEMENT OF DUTIES: The incumbent manages the tobacco cessation project which results in:

  • The development and distribution of the Tobacco Cessation and Secondhand Smoke Exposure guideline and health care provider education on the guideline within the Colorado health care system.
  • The systematic integration of the guideline in clinical settings through practice redesign and improvement activities.
  • Grant funding and technical assistance for healthcare organizations to implement the guideline.
  • Direct provider education on tobacco cessation and second hand smoke exposure reduction through CCGC’s IPIP project.

FUNCTIONAL RESPONSIBILITY:  Works under the direct supervision of the Project Director(s) and is responsible for managing the dissemination and implementation of the Tobacco Cessation and Secondhand Smoke Exposure Guideline , developing and maintaining positive working relationships with specified CCGC tobacco grantees and local health agencies, administering and evaluating mini-grant program and practice improvement activities, coordinating reports and materials, and providing technical assistance to grantees and healthcare clinics engaged in guideline implementation or improvement in practice projects. At times may coordinate the work of contract persons or staff employees on particular segments of assigned projects.

POSITION TYPE:  Full-time, Non Exempt

EXAMPLES OF DUTIES:
(The following are intended to be illustrative only and not intended to be all inclusive).

Project Management

Works with Tobacco team and staff to:

  • Manage and coordinate practice improvement activities with healthcare clinics, IPIP program, hospitals and local health departments. Arrange travel, lodging accommodations and other logistics for practice improvement activities.
  • Manage and analyze data and reports, provide technical assistance and evaluate practice redesign strategies for healthcare clinics participating in practice improvement and guideline implementation activities.
  • Track implementation plans, and provide technical assistance, data management and reporting for IPIP practices working on tobacco measures. Work with the IPIP project team to assess project progress and design interventions to improve practice performance for tobacco guideline implementation.
  • Review and track funding contracts, document and monitor progress, and provide technical assistance to practices awarded mini-grant funds. Work in conjunction with Project Director(s) to develop, maintain and administer processes, procedures and documents for mini-grant program including training materials and reporting templates. Implement evaluation plan for mini-grant program.

Communication

  • Maintain on-going positive relationships with grantees and respond in a timely manner to grantee requests for technical assistance, contract requirements, materials, etc.
  • Maintain ongoing relationships with local health agencies and other organizations that work in tobacco control to facilitate appropriate collaboration.
  • Use computer to access e-mail, electronic calendars, and office support software. Use various software applications, such as spreadsheets, databases, basic graphic packages to assemble, manipulate and/or format data, meeting flyers and/or reports. Evaluate office software/hardware needs and make recommendations. Implement changes as needed.
  • Work with Project Director(s) to establish realistic project planning schedule and notes specific milestone dates to meet project completion dates.
  • Regularly communicates project changes that impact content, schedule and costs, as well as barriers and relevant issues, to Project Director(s).  Provides workable suggestions to resolve issues. 

Fiscal Responsibility

  • Submit budget recommendations for office equipment, facility requirements, and supplies. Tracks expenditures and other financial documents for approval and check signing.
  • Exercises discretion when purchasing goods or services on behalf of CCGC, ensuring compliance with applicable rules and regulations regarding types of expenditures, permissible vendors, and appropriate documentation.
  • Establish, update, and maintain CCGC central paper and electronic files and records system. Implement and maintain data management systems as required.
  • Assist in problem solving, planning, development, and execution of CCGC stated goals and objectives.  Recommend internal controls and procedures that provide reasonable assurance that operations are effective, assets are safeguarded, and CCGC’s procedures are followed.
  • Analyze CCGC operating practices such as record keeping system, forms control, office layout, personnel requirements, creating new systems or revising established procedures.

Customer Service

  • Establish and maintain positive relationships with co-workers, community members, and vendors.  Respond to requests in a professional and timely manner, communicate appropriately and respectfully. 

Development and Outreach

  • Represent the agency at professional meetings and on regional task forces related to the clinical guideline development and health care practice improvement work of CCGC.  Assist with press releases, publicity packets, brochures, flyers and other marketing materials that promote guidelines to medical professionals, patients, and interested parties. 

Related Duties:

  • Perform regular computer maintenance including backing up files weekly, defragmenting hard drive monthly, running virus scans daily/weekly, updating system O/S files weekly, and updating software files weekly. Provide, coordinate, and trouble shoot technical assistance issues as needed when Information Technology (IT) system malfunctions.
  • Stay current with related professional medical/health information in order to provide useful suggestions to improve current and future guidelines and implementation processes.  
  • Continually look for improvements in making the clinical guidelines more useful to end users. Incorporates what has been learned from previous projects into future projects.

REQUIREMENTS: Experience in health care and research. Demonstrated ability to develop, implement and support multiple projects. Ability to establish and meet time schedules and show flexibility when unexpected changes occur.  Demonstrated ability to establish and maintain effective working relationships with diverse staff, managers, and representatives of member organizations. Excellent skills in oral and written communications, and ability to deliver presentations to a variety of audiences. Demonstrated ability to exercise sound and independent judgment, analyze complex problems, and find practical solutions in a variety of situations. Requires strong problem-solving and “can-do” attitude.

WORKING CONDITIONS: Primary work is performed in an office environment. Extensive telephone contacts. Much of a typical work day is spent at a computer terminal. Usually works on multiple tasks, various projects and different software programs during the course of a workday.

PERSONAL RELATIONSHIPS: Work involves regular contact in person, telephone, or email with staff, management, and representatives of member organizations, in exchanging routine and non routine information in one-to-one and group settings using tact, persuasion, and diplomacy. 

MINIMUM QUALIFICATIONS AND SPECIAL SKILLS

REQUIREMENTS AND RESTRICTIONS:

Physical:  Position requires ability to work in an office environment and manage the stresses of meeting multiple deadlines and handling interruptions to on-going project work.

Computer Knowledge:  Strong computer skills: Word, Access, Excel, Power Point, Outlook, and simple website updates, skills in doing mail merges.  Some graphic design skills would be helpful.

Education:  B.A. in liberal arts, business, or health care related. Prefer M.A. in Public Heath or Health Care Administration with significant project management and/or research experience.

AND

Experience:  Minimum 2-5 years of project management and/or research experience preferably in the health care sector.

OR

An equivalent combination of education and extensive relevant experience.

APPLY: To apply for this position, please submit a cover letter and resume to egingerich@coloradoguidelines.org. No phone calls please.